Job Overview

Here at LES Inc., we are innovators in our industry in the New York City area. We are hiring an experienced Administrative Coordinator to help us keep growing. If you're dedicated and ambitious, LES Inc. is an excellent place to grow your career. Don't hesitate to apply.

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Responsibilities for Administrative Coordinator

 

• Provide assistance to staff, managers, and senior-level officers as needed

• Providing administrative support by answering phones, scheduling appointments, greeting clients, and managing incoming mail

• Performing administrative tasks such as filing documents, typing memos, answering phones, and scheduling meetings, greeting visitors, and taking dictation

• Create, prepare, and deliver reports to various departments

• Receive and forward communications to different staff and departments

• Organize meetings and meeting schedules for each department

• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails

• Coordinate with human resources to handle payroll and personnel databases

• Work with accounting departments to process invoices, make payments, and track receipts

• Ensure conference rooms and other meeting spaces are prepared prior to use

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Qualifications for Administrative Coordinator

• Associate's degree in office administration may be preferred 0-1 years experience for entry-level positions

• Intermediate level of experience with productivity tools, such as Microsoft Office Suite

• Familiarity with office equipment, such as fax machines, copy machines, and phone systems

• Comfort using business email system, such as Gmail/Google Docs

• Highly organized and able to create an organized and easy-to-follow system for others

• Ability to handle multiple tasks and duties simultaneously

• Independently motivated, with the ability to take on tasks and duties without immediate direction

• Strong communication skills